Board of Directors Approved 08/04/05
Minutes
July 7, 2005
Present: French, Steiner, Sullivan, Williams, Machado, King, Young, Capozzo, Sottana
Excused: Hotaling, Hughes, Passalacqua, Wilson
The meeting commenced at 6:40 p.m.
Minutes of June 16, 2005
Sullivan motioned to approve, Williams seconded. The motion carried.
Treasurer's Report
The report was presented by French. There was a discussion on the tennis renovation, golf course sprinkler system, and exploring a dedicated waterline due to continued negotiations with S.I.D. A meeting will be scheduled with S.I.D. to discuss a change in the contract regarding an additional 30% contingency.
The treasurer's report was accepted.
Green Design Plans
Young motioned to approve $2,000.00 for design plans for #2 and #13 green. The motion failed for lack of a second. The request will be reviewed in September-October 2005.
Membership Sales Notations
Prospective Member: Tobin Hansen. Sullivan motioned to approve, Steiner seconded. The motion carried. The Board took note of two reductions in the selling price of memberships which will be effective July 8, 2005.
Committee Reports
Green: The condition of the golf course is suffering. Young explained that the USGA will be contacted for golf course evaluation and help. Story is also addressing the problem. The Board requested to see Story's action plan for the golf course on Thursday, July 14, 2005.
Golf: The 2006 sign up for the Men's Invitational was discussed. Some possibilities are a lotto and/or having those on the 2005 waiting list to be automatically first on the 2006 reservation list.
House: The committee is researching costs for new banquet chairs.
Tennis: Bids for the tennis facility continue to be reviewed..
Food & Social: The wine tasting and purchasing event is scheduled for October 28, 2005. The committee would like to see the casual dinners held in the Ballroom when available.
Pool & Fitness: The committee is requesting to increase the age of a child to be dropped off at the pool unattended to 10 years old (current age is 7 yrs. old). Machado motioned to approve the request. Williams seconded the motion and amended the motion to include that the child must be able to swim the length of the pool, verified by a lifeguard and recorded. Steiner seconded, the motion carried.
Finance: The committee is concerned about the C.I.F. budget due to the low number of membership sales to date for the year. The committee suggests that spending C.I.F. funds be placed on hold until membership sales increase.
Nextel: A location has been determined near the corporation yard for Nextel to install an antenna. A small building is required to house the unit. A contract has been submitted to the Club. Machado requested to have the antenna look like a tree to blend in with the environment. Sullivan motioned to request a design proposal from Nextel and to send the current contract to Lavezzo for review. King seconded, the motion carried.
Purveyor Traffic
To reduce traffic on Country Club Drive, the Board requested to have purveyor traffic use Sidney Jones Drive.
Signs
The Board would like a sign prominently displayed at Country Club Drive and Green Valley Road, stating "Members Only, No Trespassing." Also a sign needs to be replaced at the access road to the Highlands on #2 stating "Members Only."
Old & New
Correspondence: A member letter on expressing disappointment regarding Jr. Invitational. Capozzo will send a letter explaining that non members cannot sit in the Terrace Restaurant. Non members can order "To Go" food from the Terrace to be eaten in the areas provided outside for the invitational. During the rain this year, non members wishing to get out of the inclement weather to eat or rest, were directed to sit in the Main Lounge.
Nominating Committee: A nominating committee will be selected at the August Board meeting. Directors are to submit the names of members they wish to nominate for the Nominating Committee at the August Board meeting.
Tennis/Social Membership: Machado presented a draft report on the advantages and disadvantages of a Tennis/Social Membership. Directors are to review the information and discuss the report at the August Board meeting. Machado also welcomes a separate meeting with a representative from each committee to discuss the advantages and disadvantages of such a membership.
Dress Code Ballot: The Board is to review the ballot and give comments to Williams by email.
Young motioned to adjourn, King seconded.